Request to Address Council Form
Please note that all presentations are held at a public meeting, therefore, the first part of this form, along with the supporting documentation is added to the agenda, which is made available to the public and posted on the City of Victoria's website. The second part of this form, containing your contact information, does not form part of the agenda, but may be released pursuant to the provisions of the Freedom of Information and Protection of Privacy Act.
By resolution of the Victoria City Council, any individual or delegation wishing to address Council is permitted to do so, only where previous written application for such hearing has been made. Each speaker is required to submit this form or provide a letter clearly outlining the subject matter to be discussed and the action being requested of Council. This form or letter must be received by the Legislative Services Department BY 11:00am ON THE WEDNESDAY IMMEDIATELY PRIOR TO THE SCHEDULED MEETING.
Speakers or delegations are limited to a maximum of five (5) minutes to present their material. Speakers may speak on more than one topic within the allotted five (5) minute period. Your request will be placed under the HEARINGS section of the Council meeting. Council must pass a resolution to permit you to address the meeting. On a majority vote of Council, you will be invited to make your presentation. Please come forward to the podium when your name is announced.
The Council bylaw says that individuals or delegations are not permitted to address a meeting of the Council regarding a bylaw or permit in respect to which a public hearing has been held or has been scheduled for a future date.
Presentations Guidelines
- The Council Chamber is equipped with a "Smart Console" containing a laptop and projector and the image is projected onto a screen. The laptop is equipped with Microsoft Windows 2003 and Windows Media Player 9.
- It is recommended that presentations should be a minimum of 24 pt, preferable in Arial to maximize viewing.
- The front page should indicate the subject matter, presenter's name, title and date of presentation.
- Presentations should be used to highlight information being presented by the speaker as opposed to telling the whole story.
