Music Advisory Committee

Purpose
The purpose of the Music Advisory Committee is to research and provide advice and direction to City Council and staff on the planning, development and implementation of a Victoria Music Strategy. The Advisory Committee will serve as community ambassadors to actively promote public involvement in the planning process and act as a sounding board to assist staff during the implementation phase of the music strategy.

 

Role and Responsibilities
The key responsibilities of all members include but are not limited to the following:

  • Participate in the review, approval and monitoring of the project work plan, including details related to tasks, timelines, and project deliverables.
  • Review preliminary data, findings and best practice research and advise on the need for further background information and case studies.
  • Review data from cultural mapping to identify strengths, weaknesses, gaps and opportunities in the existing music offerings, facilities and services in Victoria.
  • Review public engagement strategy
  • Participate in the development of a list of external stakeholders to be included in the consultation process and actively promote involvement in the planning process throughout community.
  • Attend and participate in engagement activities.
  • Review draft strategy prior to final round of public consultation
  • Review and approve any Request for Proposals for planning consulting services.
  • Advise on matters referred to the Music Advisory Committee by City Council.

Term
The term of appointment for each member will be two years to include the development, completion and initial implementation of the Victoria Music Strategy. The Committee may continue to function as an advisory group after the implementation phase.

Meetings will generally be held on a monthly basis at the call of the Chair; additional meetings may be scheduled at the call of the Chair.

The Chair may review the attendance of any member who has missed three consecutive meetings without prior notification, and may recommend that the member’s appointment be terminated.

Time to review documents, plans, policies and strategies outside of meeting times will be required throughout the planning process as well as attending engagement events and activities. 

Compensation
Members of the Advisory Committee serve on a voluntary basis without compensation.  Members will be recognized and acknowledged for their contribution to the project.

Composition
To help build community connections and encourage broad participation, the Advisory Committee will reflect a diversity of interests, expertise and knowledge within the music community. The Advisory Group is to consist of twelve members of the public, appointed by Council, who:

  • Must have an interest or expertise in music (performance, production, engineering, promotion, venue management, education, tourism or business development).
  • Must not be City employees.

Other members should represent a variety of expertise in one or more of the following areas:

  1. Musician
  2. Venue owner/manager
  3. Festival or event producer/promoter
  4. Sound recording producer, engineer, or technician
  5. Music education representative
  6. Artist management, record label, or music business representative
  7. Music association or organization representative
  8. Economic development representative
  9. Music tourism representative
  10. Indigenous representative
  11. Youth representative
  12. Community member at large

Selection Criteria
Selection criteria will include:

  • Willingness and ability to commit to the necessary time over a two year period;
  • Commitment and interest in the planning, development and implementation of the Victoria Music Strategy; 
  • Skills and experience related to roles and responsibilities;
  • Strong communication skills and the ability to work collaboratively as part of team;
  • Leadership skills and ability to serve as an ambassador with a commitment to actively promote the engagement and development of the strategy;
  • Individuals who live, work, own property or a business in greater Victoria.

Code of Conduct

  • The members are expected to be respectful and work cooperatively.
  • The Advisory Committee is drawn from a spectrum of community, business, arts, and organizational interests. The expectation is that each member will conduct themselves in the best interest of the community as a whole.
  • Members must declare a conflict of interest if a project comes before the group with which they, or a person whom they share a household or professionally represent, are personally involved.

Administration

A City of Victoria staff member from the Arts, Culture and Events Office will schedule the meetings and prepare agendas and minutes.