Special Event Permits

Victoria is a vibrant city which hosts a range of events, from world-class competitions and festivals to neighbourhood block parties and weddings.

If you would like to stage your event in the City of Victoria, you'll need to submit a permit application depending on the type of event you plan to host. Please make sure to read the appropriate event guidelines below prior to completing an event permit application.

COVID-19 Event Permits 

The Arts, Culture and Events Office will not be issuing permits for events (excluding block parties) until such time that the Ministry of Health lifts the Provincial Class Order. Arts, Culture and Events staff are available to discuss event protocols to ensure that all recommendations from the Ministry of Health can be followed when events are permitted to resume.  Please contact the events office at culture@victoria.ca with any special event and block party inquiries.

If your organization has already cancelled, changed or re-scheduled your event, please email the clerk that would normally issue your permit so that your file can be updated, or email culture@victoria.ca.

Special Event Permit

Please submit this application if you are planning an event in Victoria that is not a block party, a wedding, or in Beacon Hill Park.  If organizing an event inside Beacon Hill Park, please see the applications and guidelines below.

The following resources, forms and links may assist you in completing a Special Event Permit Application:

Related Bylaws, Guidelines and Policies

Forms:

Helpful Links:

Beacon Hill Park

Events in Beacon Hill Park are subject to a separate policy, as well as Parks General By-laws.

Events at the Cameron Bandshell in Beacon Hill Park are subject to the Beacon Hill Park policy, and have a separate application form.

Block Party Permit

Many of Victoria's neighbourhoods enjoy hosting a block party to celebrate a special occasion or milestone. To ensure there is appropriate coordination and planning, we require that anyone planning a block party on City streets, sidewalks or other public space has a permit. The information below will assist you in completing the Block Party Permit Application. Upon approval of your application, a permit to hold your Block Party will be issued free of charge. Block Party Applications require four weeks advance notice.

Block parties must follow the Order of the Provincial Health Officer.  All applications for a block party must include a poll of residents within the event closure for support of the block party, and include attendance intentions for each household. All applications must also include a Safety Plan that outlines protocols that will be followed to reduce the risk Covid-19 transmission. The safety plan must outline;

  • How hosts will restrict participation to fewer than 50 people
  • A contingency plan should attendance exceed 50 people
  • A strategy for maintaining physical distancing for all participants not from the same household clusters
  • Any other steps you plan to take to mitigate the spread of Covid-19
  • A detailed site plan and accounting of non-resident participants

Wedding Permit for Parks

City parks provide a beautiful setting for a wedding. Some popular wedding locations include Laurel Point Park; Stone Bridge, the Rose Garden and the Wagon Wheel in Beacon Hill Park, and Stadacona Park.

A Wedding Permit Application must be submitted to the Parks divison at least six weeks prior to your requested date. The applicant must obtain and maintain comprehensive insurance coverage naming the City of Victoria as an insured indemnified party. If you do not have insurance, insurance can be purchased through the City at the time of permit application.

For more information and rates, contact the Parks and Recreation Division at 250.361.0361 or email us.

Park Permit

Victoria parks provide natural settings for picnics and small group gatherings.

Noise Bylaw Exemption

In addition to your event application, the Noise Bylaw Exemption Application must be submitted if your event's sound levels may disturb residents or merchants.

Poster Cylinders

There are approximately 55 poster cylinders located on downtown lamp standards to provide event organizers an opportunity to display their event posters. The successful use of the cylinders requires cooperation on the part of all users. Please adhere to the following guidelines when using the poster cylinders.

  • Posters are only permitted on designated public poster cyclinders or private property where permission has been granted.
  • Posters should be 11"x17" and conform to the layout pattern on the cylinder.
  • Access to the cylinders is restricted to one poster per event at any one time.
  • There is a limit of four event posters per venue on each cylinder at any one time.
  • Please use an adhesive made from flour and water (wheat paste) to attach posters to the paper base layer of the cylinders. Using wheat paste rather than tape allows posters to be recycled when they are removed.
  • The duration of a posting is a maximum of five days.
  • Posters fitting these criteria should be respected when new posters are being installed. Posters violating these criteria may be removed.
  • No one party has a greater right to access the cylinders than another.