Community Meeting Notice & Instructions for Applicants

In order to ensure the community is notified about land use applications, developers/ proponents must present plans at a meeting of the Community Association in which the proposed development is situated.

To inform neighbours of this meeting, proponents must fill out the Community Meeting Notice form and return it to the Development Services Division after following the steps outlined below.

View the Community Meeting Notice form [PDF - 13 KB].

View the CALUC Contact List [PDF - 99 KB]

Please note that handwritten Community Meeting Notice forms will no longer be accepted.

Please complete this process in the following sequence:

  1. fill out the Community Meeting Notice form electronically;
  2. save a copy for your records;
  3. print off a copy of the form;
  4. have the form signed by the Chair or a representative for the Community Association Land Use Committee. Please contact the Land Use Committee Chair directly to arrange for sign off. NOTE: The Community Meeting Notice form must be signed by a representative for the Community Association Land Use Committee before being submitted to Development Services;
  5. deliver the signed original form to the Development Services, located at City Hall;
  6. staff will prepare the map that is required for the Community Meeting Notice for signing by the applicant.

The form must be received by City Hall at least 15 business days prior to the meeting date. The City will then generate a list and mail the notice to all owners and occupiers of properties located within 100 metres of the subject property.

This service will cost $750 per mail out or $1250 if an Official Community Plan amendment is required.

Applicants are responsible for the accuracy of the information contained on the notice and will be required to arrange and pay for advertising a second meeting if the information is incorrect. The City will send out the notice exactly as it is submitted.

Applicants must present the following at the community meeting:

  • Site plan
  • Floor plans
  • Elevations
  • Photos or illustration of proposal in relation to flanking buildings
  • Landscape plan

In addition, the applicant should provide a rationale for the proposed development, essentially responding to items specified in the ‘Letter to Mayor and Council' section of the Rezoning Information and Application package.

In some cases (e.g. where an existing building's use is being changed) less information may be acceptable, if the Land Use Committee Chair agrees.

If the applicant does not provide all the above at the community meeting, the Land Use Committee may choose to cancel the meeting. In this instance, the applicant is responsible for organizing and paying for another community meeting.

The applicant is responsible for arranging and paying for a meeting facility if the Land Use Committee is unable to provide one.